QUALIFICATIONS

• At least 5 years of executive assistance experience in a dynamic work environment,
• Excellent command of both spoken and written English,
• Excellent communication skills
• Strong work ethic, highly responsive with a warm attitude.
• Stress tolerance, pro-active and self-motivated, willing to take responsibility,
• Excellent organizational skills and disciplined for follow-up,

JOB DESCRIPTION

• Take the office administrator role when needed,
• To organize the work schedule and prepare overtime for the driver and cleaning/kitchen staff under her/his responsibility.
• Conduct procurement if required,
• Operate office equipment such as fax & copy machine, phone system, and use computer for spreadsheet, word processing, and other applications,
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals,
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs,
• Compose, type, and distribute meeting notes, routine correspondence, and reports,
• Maintaining appropriate records, files and documentations
• Handling all travel arrangements, including hotel & flight bookings, visas and airport transfers,
• Arranging and coordinating all meetings and logistics both internal and external, including dining and other events (both local and international),
• Proactively identifying and resolving manager needs.